Meet The Team - Wendy

Wendy Wang - Purchasing Manager



您是4U上海团队的重要成员,您在4U主要负责哪些事务?

You are an important part of the team, what do you do for 4U Systems?


我主要的工作是上海、华东华南地区项目采购,这其中包括参与项目投保工作、成本预算、最终采购执行等,另外代处理上海分公司的行政事务。


My main job is the procurement of projects in Shanghai and East China, including participation in project insurance, cost budgeting, final procurement execution, etc., and also the handling of administrative affairs of the Shanghai branch


在您的工作中,时间始终都是非常重要的因素。在中国想要按时交付一个项目,最困难的地方在哪里?

In your work, time is always a very important factor. What are some of the difficulties of delivering a project on-time in China?


准时交付一个项目需要多方面配合,例如设备的准时交付,足够的人工配合以及项目经理的有力协调等。站在采购的角度来说,我需要根据项目时间节点提前做好采购安排以此保证所需设备的准时交付,但不排除有些设备会因为例如供应链产能,物流,甚至各国海关的因素而出现延迟交货的风险,此种情况就需要供应商的有力协调支持以及高频率的跟踪设备信息;在项目进行中,经常会因为项目变更导致需要临时增加设备的情况,那么需要更多人力物力协调全国调货,由此会增加项目成本,不过公司的目标是高质量的准时交付项目,所以采购也会尽力以最优的办法来处理紧急情况。


Delivering aproject on time requires multiple aspects, such as on-time delivery of equipment, adequate manual coordination, and strong coordination of project managers. From the perspective of procurement, I need to make procurement arrangements in advance according to the project timeframe to ensure the timely delivery of the required equipment, but it does not rule out that some equipment will be delayed due to factors such as supply chain capacity,logistics, and even national customs. There is always a risk of delayed delivery, which requires strong coordination support from suppliers and frequent tracking of equipment movement. In the course of the project, it is often necessary to temporarily increase the amount of equipment due to project changes,which requires even more human and material coordination. International transfers will also increase project costs. However, the company's goal is high-quality & on-time delivery of projects, so procurement will try to handle any emergency in an optimal way.



您在4U处理过的最棘手的项目是什么?您是如何取得成功的?

What was the hardest case you dealt with at 4U, and how did you make it a success?



比较棘手的项目应该是JCI (江森自控)项目,因为成本和设备选型和施工周期都有不同程度的问题,不过最终在公司团队共同努力下顺利完成项目,具体细节就不方便透露。此项目金额较大也得到了GM的支持,参与了采购过程中的谈判事宜,且得到了供应商的有力支持。不过我认为处理棘手的项目,是给自己一个很好的学习锻炼机会,且通过这些项目,让自己有种持续学习的动力是一件好事。


The hardest project was probably the JCI (Johnson Controls) project, because of the cost, equipment selection and construction cycle have different levels of problems, but in the end the company worked together to successfully complete the project. Our General Manager provided a lot of extra support during this project by participating in the negotiation process and in the procurement process, and we received strong support from our suppliers. However, I think that dealing with difficult projects is a good chance to give yourself an opportunity to learn and exercise, and through these projects it is a good thing to have motivation to continue learning.


在与IT公司建立良好合作关系的过程中,您希望客户最重视的哪个方面?

What is one thing you wish clients were more aware of when working towards a good relationship with an IT company?


由于采购工作需要得到财务部门的有力支持,而财务部门也要根据客户的付款情况来做财务预算支持采购工作,希望未来的项目中,可以和客户达成更好更准时的付款条件,以便采购工作和项目的顺利进行。

 

每个公司都有既定工作流程,不管是处理报价还是订单执行都需要一定的时间来完成以保证准确性,也希望客户能够准确的了解我们的时间安排,尽量不产生过多的紧急事项,这可能会需要销售部门和客户的及时沟通。我觉的4U是个很有责任心的团队,希望我们的工作成果也能得到客户满意的认可。


Since the procurement work needs strong support from the finance department, the finance department also needs to make financial budget support to procurement according to the customer's payment situation. It is hoped that in future projects, better and more punctual payment terms can be reached with the customer for the procurement work, and the project ends up running smoothly.

 

Every company has an established workflow. Whether it is processing quotes or order execution, it takes a certain amount of time to complete in order to ensure accuracy. We hope that customers can accurately understand our schedule and try not to generate too many urgent matters. There may be a need for timely communication between the sales department and the customer but I feel that 4U is a very responsible team, and I hope that our work results will be recognized by customers.